May 8th, 2013
Board of Directors Meeting
May 8, 2013
Steve Deutsch L. David Rooney
Niza Cardona L. David Eaton
Kevin Saunders Rachel Rigolino
Rose Faber Josh Simpson
Others Present: Donald A. Diamond, Jr.
Professor Alvin Konigsberg
Professor Daniel Lipson
Numerous unidentified students
Recording Secretary: Janet M. Cosh
Call to Order: 10:10 a.m.
Steve confirmed that everyone had received the materials needed for today’s meeting and sought approval of the Agenda. Dave Rooney made a motion to approve the Agenda; seconded by David Eaton. There was no discussion. Motion passed.
Steve asked if there were any comments, corrections or additions to the Minutes from the April 10, 2013 meeting. There were none. The Minutes were unanimously approved.
Professor Konigsberg of the Environmental Task Force (ETF) addressed the Board explaining that their Programming Application was submitted late due to a myriad of circumstances; once of which was a change in leadership. He appealed to the Board to review and consider the Application despite the same being tardy, noting that the ETF does important work and has earned the university nationwide recognition for environmental education, sustainability, and energy conservation.
Professor Daniel Lipson addressed the Board as Co-Chair of the ETF explaining that it was his responsibility to make the final corrections to the ETF Application and submit it in a timely fashion. He stated that several people were involved in drafting the same and, while it was substantially completed on time, he received the final draft with numerous internal editing remarks and highlights included and his hectic work and personal schedule kept him from making needed corrections and submitting the same until several
hours after the well published deadline. He appealed to the Board to consider the Application despite the fact that it was late.
Steve informed the Board that they would go into a Committee of the Whole to discuss the ETF Programming Application after a brief presentation by the Hydration Committee.
Student Senators Sadie and Rebecca addressed the Board, asking Members to reconsider a previous request to add 2 student seats as they feel the students are underrepresented. They feel additional student representation will give students stronger voices; keep the Board honest; and allow for better student representation. They told the Board to look for future communications from them on this topic.
Representatives of the Hydration Committee addressed the Board to discuss their investigation into the feasibility of implementing sustainable hydration on campus by replacing or retrofitting existing water fountains and eliminating the sale of bottled water. They referenced an event called ‘H2Occupy’ which they held recently in an effort to raise awareness of the Committee’s purpose; educate the campus community; and obtain signatures on a Petition supporting their cause. They then played a short video they created supporting their cause. They informed the Board that the President had signed a Campus Sustainability Plan this year, and the Student Association had passed legislation that supports a ban on bottled water sales when the current vending contract with Pepsi expires in 2 years.
Research they have conducted indicated that 42% of people could not tell the difference between a sample of bottled water and tap water; we purchase 100K cases of water or 2.4 million bottles from Pepsi annually; only 1 in 4 plastic water bottles are recycled; the temperature and Ph balance of water fountains across campus varies greatly; and hydration stations similar to those in Crispell Hall are expensive to install and maintain and are prone to frequent filter issues. They feel the most feasible option available is to retrofit existing campus water fountains with gooseneck bottle fillers at a cost of approximately $100 each, not including installation, filters, or a chiller. To prepare for the transition prior to the vending contract renewal in 2 years they suggested continuing to educate the student body on this topic; repairing existing fountains; installing chillers where needed; including reusable water bottles in student welcome packages; and making reusable water bottles available for purchase at dining venues across campus.
Dave Rooney informed the Committee that he believes the Cabinet is generally in favor of converting the water fountains and that he would be happy to help them move this matter forward; he suggested they get in touch with him over the summer.
Due to time constraints, Steve asked the Hydration Committee representatives if they could stay until the end of the meeting; they answered affirmatively. He then asked Board Members to hold any further questions.
PROGRAM FUND ALLOCATIONS:
Block Grant presentations followed from 10:35 to 11:45 am by Dean Salavitabar from the School of Business; Dean Hafeli from the School of Fine & Performing Arts; Dean Schiffer from the School of Liberal Arts & Sciences; Dean Freedman from the School of Science & Engineering; a representative from the School of Education; Ray Schwartz for Student Affairs; and students Kelvin and Susie for RHSA. There were no individual presentations.
Steve invited feedback on the presentations; it was generally positive. Roberto inquired why EvoS was not included in the LA&S Block Grants; Steve stated that it was an interdisciplinary program that traditionally has been considered as an Independent Application; noting that the Provost whom the Director of the program reports to can change from year to year. It was agreed to consider the EvoS as an Independent Application again this year.
Steve reviewed and explained the Programming Spreadsheet and asked if there were any objections to displaying everyone’s figures on the screen; there were none. He directed everyone’s attention to the last column containing the averages; reminded the Board that $285K had been budgeted this year for programming; and noted that CAS had $8,600 in surplus funds which could be used as a buffer. The overall total of the averaged figures was $285,194; just slightly higher than the budgeted amount. There was unanimous agreement to accept the averaged figures as presented by utilizing the available surplus.
Steve informed the Board that 2 applications had been received after the deadline, the ETF application and a Latin American and Caribbean Studies Speaker Program. He stated that the time frame for submissions had been extended 2 weeks this year and ample reminders of the deadline had been sent; adding that groups such as RAD, the Scholar’s Mentorship Program and Commencement had lost funding in previous years by either failing to submit an application or missing the deadline for the same. He sought feedback on accepting the late submissions. David Eaton noted that ETF has no alternate funding source; there is a compelling institutional interest in keeping the program going; and stated that he does not feel accepting a late application this year sets a precedent for future years. He went on to suggest the Board provide funding to ETF in the same amount as the prior year; Steve sought feedback on this suggestion. There was unanimous agreement to provide funding of $4839 to ETF by utilizing the surplus available and leaving the previously agreed upon figures in tact.
Steve advised the Board that this would bring the surplus balance down to approximately $3K and sought feedback on the Caribbean Studies Speaker Program Application that was seeking $7,500 in funding. Roberto suggested it receive funding since it was received on the day of the deadline. Steve noted that it is actually a program within the School of LA&S and, had the Application been received in a timely manner, would have been returned with instructions to submit the same to the Dean. Discussion followed on whether or not to fund it fully, partially, independently, or as part of the LA&S block. A vote was taken on funding the program directly in the amount of $3,500 or adding $3,500 to the LA&S Block Grant with a request for Dean Schiffer to allocate some or all of said amount to this program. The vote was 4 in favor of direct funding; and 4 in favor of adding to the LA&S Block Grant. Steve, as Chairperson of the Board, cast the tie-breaking vote; he voted to add $3,500 to the LA&S Block Grant as this is the course that would have been taken if the Application had been submitted properly and on time.
Steve informed everyone that he would notify the Deans and other applicants individually of the status of their Applications.
Year End Wrap Up:
BUSINESS PLAN CONTEST
Steve reminded the Board that they were invited to attend the annual Business Plan Contest taking place that afternoon.
EMPLOYEE RECOGNITION EVENT
Steve reminded the Board that they were also invited to attend the annual Employee Recognition Event scheduled to be held on Mon., May 20th at 2:30pm in HDH, and directed their attention to the invitations and gifts which were distributed at the start of the meeting.
A unanimous decision was made to adjourn the meeting at 12:01 p.m.